Mandatory Paid Sick Leave Toolkit

• Mandatory Paid Sick Leave Comparison Chart: Cities of Minneapolis, St. Paul, Duluth, and Chicago, and Cook County, Illinois
• Q&A for Employers on Paid Sick Leave Requirements
• City of Minneapolis Employer Checklist
• City of Minneapolis Tracking Spreadsheet
• City of St. Paul Earned Sick and Safe Time Accrual and Balance Tool 
• City of Duluth Earned Sick and Safe Time Tracking Tool
• City of Duluth Employer Checklist

Some employers are considering or have decided to convert from a traditional vacation/sick benefit to a PTO benefit plan to avoid adding a separate paid sick leave benefit for employees.

• PTO Design and Implementation
• Paid Time Off Policies

• Federal Contractors and Subcontractors covered by Executive Order 13706

Executive Order 13706 applies to new contracts and replacements for expiring contracts with the Federal Government that result from solicitations issued on or after January 1, 2017. The required posting can be found here.

• Minneapolis

This poster must be displayed where employees can easily read it. Employers must post in any/all languages needed by 5% or more of its employees. The City of Minneapolis has provided required posters for employers in English, Spanish, Somali, Vietnamese, Lao, Hmong, Chinese, Oromo, and Amharic.

• St. Paul

Employers must post a notice informing employees of their rights under the Ordinance and may comply with this requirement by displaying a poster to be issued by the Department of Human Rights and Equal Economic Opportunity. Any employer that provides an employee handbook to its employees must also include a notice of employee rights and remedies under the Ordinance in the handbook. The City of St. Paul has provided model notices in English, Hmong, Somali and Spanish.

• Duluth

Employers must comply by displaying the notice in a conspicuous, accessible, and readily visible place in each establishment where covered employees are employed. The model notice can be found here.

• Chicago

Employers will need to display in a conspicuous location at each facility where any covered employee works that is located within the geographic boundaries of the City beginning July 1, 2017. The City of Chicago has provided model notices in English and Spanish.

In addition, the existing requirement that employers provide employees with a notice advising them of the current minimum wage along with the first paycheck subject to the Ordinance has been extended to require notice of employees’ rights with respect to paid sick leave.

• Cook County

Employers must post notice of employees’ rights in a conspicuous place at each location where any covered employee works within the county. Cook County has provided a model notice in English. NOTE: Posters are not available in languages other than English at this time.

At the start of employment, employers must also provide each employee written notice advising of his or her rights to sick leave under the ordinance.

• Overview of Paid Sick Time Laws in the United States
• Minneapolis Sick and Safe Time FAQs and Rules
• St. Paul Earned Sick and Safe Leave FAQs
• Duluth Earned Sick and Safe Time FAQs
• Chicago Paid Sick Leave Fact Sheet (also in Spanish) and Rules
• Cook County FAQs and Rules
• List of Opt-Out Municipalities for Cook County
• Map of St. Paul Geographic Boundaries

24/7 HR Hotline and Online Resources: Our Advisors answer members' questions, 24/7, at 866-HR-HOTLINE (866-474-6854), or email [email protected].

Total Rewards Professionals: Whether you have a Paid Time Off (PTO), traditional vacation and sick plan, unlimited time off, or no time off plan, MRA can assist you in developing an appropriate strategy and plan design to support your specific business environment and comply with the various time off regulations.

Additional MRA Services: Employee Handbooks, Time Off Plan Services, Policies & Benefits Surveys