Heard It on the Hotline: Applications in Addition to Resumes

Question: Do employers need to have candidates complete an employment application or is a resume submission sufficient?

Response: It is recommended to have all candidates who are being considered for an open position complete an employment application in addition to submitting their resume. When drafting their resumes, candidates can format or modify the content to omit or enhance information. For example, a candidate may have started with their previous employer in December of 2023, then resigned from their position in January of 2024. They could list employment dates on their resume as 2023-2024, which may appear to a prospective employer as a year of employment, rather than a month. An employment application would require candidates to include month and year for their employment dates, or month, date, and year. The requirement to complete an application can help ensure the employer has a full picture of the candidate’s education and previous employment experience.

Since there is a great variety of resume formats, applications can also help ensure employers receive consistent information. Consistency in information allows employers to conduct more equitable comparisons among all qualified candidates for the position.

All applications should include an acknowledgment signed by the candidate indicating the information provided is truthful and accurate. The acknowledgment can also notify the candidate of additional steps in the process, such as reference and background checks or drug screens. The acknowledgment should also contain an at-will employment clause. After employing the candidate, if the employer determines the employee falsified information on their application, the signed acknowledgment can support the employer’s decision to take an adverse action based on the false information provided.

MRA’s website contains sample forms such as an employment application template that members are welcome to modify and implement in their processes. If you wish to receive a copy of the template or have questions regarding the selection process, please contact the HR Hotline. Having complete and accurate information during the recruiting process can help reduce potential discrimination claims and can ensure hired candidates have the requirements needed for the role.